Republic of the Philippines
DEPARTMENT OF FOREIGN AFFAIRS
Regional Consular Office Cagayan de Oro
Frequently Asked Questions
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TABLE OF CONTENTS

Illegitimate/minor children
Insufficient supporting documents
Assumed identity
Married/maiden name
Incorrect birth certificate entries
Lost passport
Passport renewal
Others
Illegitimate/minor children
Can a biological father bring his five year old illegitimate son on a holiday trip abroad?
Yes, provided the mother should personally apply for the child's passport. If the mother is abroad, she should execute a Special Power of Attorney authorizing the child's guardian in the Philippines to process the passport of the child, and an Affidavit of Support and Consent expressing her consent for the child's travel accompanied by the father. Both should be executed or authenticated before the Philippine Consulate or Embassy in her place of residence or work abroad. The father should also obtain a DSWD Clearance to bring the child abroad.
Insufficient supporting documents
I want to apply for a passport to work abroad after being a housewife for a long time. I only have my Birth and Marriage Certificates from the NSO. I do not have any of the supporting documents like Voter's Affidavit and Transcript of Records. I cannot obtain my Baptismal Certificate because I was baptized in Basilan. Can I still apply for a passport?
Yes, the supporting documents can be any document with your Full Name, Date of Birth and Place of Birth written on it. This is required to establish that the entries on your birth certificate are the very same details that you are actually using. Therefore, old NBI and Police Clearances can be used as supporting documents, also health and insurance policies with name and birth details, SSS and PhilHealth membership documents.
I do not have any IDs as I have long graduated from school and have been jobless for a long time now. The passport processor insists that I present an old document to establish my identity. What should I do?
What the passport processor requires from you is to establish your identity and convincingly show that you are the very same person whose birth is documented and attested by the birth certificate that you are presenting. This is to protect the real owner of the birth certificate from impostors and impersonators. Please present old documents that will establish your identity. They can be any reasonably dated (not fairly recent) documents with your signature, thumbprints or pictures on them. They can even be official receipts with your signature on them.
Assumed identity
I am a Filipino but I have lived for 20 years in Malaysia. I went there by the southern "back door" and returned to the Philippines in the same manner. I want to apply for a passport but I only have my birth certificate from the NSO and I do not have any supporting document. Can I use my younger sister's name and her papers instead so that I can apply for a passport?
You should honestly tell the passport processor your problem so that you will be properly advised on what possible documents or papers to submit. Do not consider the idea of assuming your sister's identity just so you can apply for a passport.
I allowed my sister to use my name when she applied for a passport and went to work in Taiwan. Now, I want to go to Thailand for a tour, can I still apply for a passport using my own name?
Yes. You must surrender the passport used by your sister with your name on it and also ask her to come to the RCO together with you if possible, so that your true identities can be ascertained. Also bring your birth certificates, supporting documents and identification cards or other papers to help in determining your identities. You should also prepare a sworn statement declaring the facts and circumstances of your sister's using your name.
Married/maiden name
I got married last month. Can I still use my valid passport carrying my maiden name for my trips abroad?
Yes, you can still use it. The said passport will remain valid until its expiry date. However, should you wish to change it to reflect your married name, you need to amend or renew it by submitting a Security Paper (SECPA) or a duly authenticated marriage contract from the National Statistics Office (NSO). After your marriage, you can continue using your maiden name in your present and future passports. You can have your passport amended to read in your married name anytime. But once you start using your married name in your passport, you cannot revert to your maiden name anymore.
I want to renew my passport that has just expired, but I want to continue using my maiden name in my new passport. I am married now. What should I do?
Perjury is a crime and the passport application form you will fill up is executed under oath, therefore, you must be truthful in filling it up. Yes, you can and you may still continue using you maiden name in your new passport. Please submit the following additional documents to support your application:
  1. Security Paper (SECPA) or duly authenticated Marriage Contract from NSO;
  2. Affidavit of explanation stating why you want to retain your maiden name in your passport.
Incorrect birth certificate entries
The passport that I used for working in Jeddah, K.S.A. bears an adjusted birth year. It was secured with the help of a recruitment agency in 1994. Now I want to work abroad again, but this time, I would like to use the correct birth year that appears on my birth certificate. What should I do?
Please go to the nearest DFA Consular Office with the following documents:
  1. Original Passport;
  2. A Non-delayed Registration SECPA Birth Certificate from NSO;
  3. At least two (2) documents showing the correct year of birth (i.e. Baptismal, Voter's Registration Record, Transcript of Records, Form 137 with seal, etc.);
  4. Two (2) Identification Cards;
  5. Certificate of Non-Availability of Birth Certificate in the false/wrong year of birth as reflected in your passport from the Civil Local Civil Registrar where you were born and registered;
  6. Detailed Affidavit of Explanation stating the personalities, facts and circumstances surrounding the issuance of your passport with a false or wrong birth year.
The year of birth in my NSO birth certificate is wrong and not the one I am actually using. My birth certificate says 10 January 1965 but I have been using 10 January 1964 in my school records and in all my other transactions ever since. What should I do?
The date of birth in your Birth Certificate will be followed in your passport application. If you want a passport that reflects your real and true date of birth, you must first file a petition with the proper court to amend the entry for date of birth in your birth certificate. You have to see a lawyer and ask for advice on this matter.
The name I am actually using is not the same as the name that appears on my birth certificate. I am using JOAN but I was registered as JUANA in my birth certificate . Can I apply for a passport using JOAN?
No. You have to go to the Local Civil Registrar of the place where your birth was registered and apply for a change of entry in your birth certificate under Republic Act 9048.
My name is PEDRO but in my birth certificate my name was misspelled as PIDRO. Can I apply for a passport using the correct spelling which is 'PEDRO'?
No. You should first have your birth certificate corrected in accordance with Republic Act 9048, before applying for a passport. If you cannot wait and apply for a passport right away, your wrongly spelled first name PIDRO that appears on your birth certificate will be followed.
My name in the birth certificate was registered as MARIA GRACIA, but I am actually using GRACIA in all my dealings. Can I apply for a passport using GRACIA?
No. You should apply for a correction of your birth certificate at the Local Civil Registrar where your birth was registered in accordance with the R.A. 9048.
Lost passport
I lost my passport that was issued in Manila in 2004. I have an urgent trip to Thailand in less than a month. Can I apply for a new passport at RCO Cagayan de Oro as though I were a new applicant without declaring my previous passport because the passport processor told me that there is a 15-day clearing period for lost passport applications?
No. You should declare in your passport application form that you were once issued a passport and that it was lost. The passport that was issued to you is recorded in the DFA passport database. Even if you do not declare your previous passport, it will still be discovered during the verification of your passport application.
Passport renewal
Can I renew my passport even before it expires?
Yes, you can renew it anytime. In fact, your passport must be valid at least six (6) months beyond your scheduled trip(s) abroad. Most embassies will not grant a visa on a passport that is valid for less than six (6) months beyond the date of travel.
Is there be a penalty for late renewal of passports?
No, there is no penalty, fine or additional charges imposed for renewing a passport that has expired.
I lived in Manila since birth and applied for my passport in Manila in 2003. Can I renew it at RCO Cagayan de Oro?
Yes, so long as you can prove that you reside or work permanently in the Northern Mindanao area. Please present your Community Tax Certificate, work contract or your appointment papers to support your claims to residency or work-related assignment.
Others
I live in Jagna, Bohol, but I find it more convenient to travel to Cagayan de Oro than to Cebu. Can I apply for a passport at RCO Cagayan de Oro?
Yes, you can. Being residents of Region 7, Bohol passport applicants are expected to apply in Cebu City. However, just as we serve passport applicants from the Zamboanga Provinces (who ought to apply in Zamboanga City), we will also accommodate applicants from Southern Bohol who prefer to apply with us.
Please visit the DFA FAQ page for more FAQs.
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All rights reserved.   Last updated 04 August 2008.